How to Remove Duplicate Emails From Outlook 2019 – Proven Solution

Are you currently dealing with the issue of duplicate emails in Outlook 2019, 2016, 2013, 2010 & other versions? Do you wish to remove duplicate emails from Outlook 2019 in a seamless manner? If the answer is yes, then you are at the perfect location where you are supposed to be. Get through the entire article and follow the given techniques to resolve this query easily.

As we know, emails are crucial as most of the talking and sharing happens through emails these days. And, an application such as MS Outlook is a fan favorite and quite popular among every user cause of its advanced features.

But unlike any other issues, most Outlook users suffer from duplicate emails in Microsoft Outlook. Because of this, the management of email messages becomes a tedious task. In the following article, we will discuss different methods by which one can easily remove duplicate emails from Outlook 2019.

Main Causes for Duplicate Emails in Outlook

Before going forward with the methods, first, let’s discuss the causes of duplicate emails in Outlook and why it is so important to remove duplicate emails from Outlook 2019. So, without further ado let’s take a look at the reasons:-

1. It might be possible that incorrect rules are configured and this may also result in data duplication in the Outlook mailbox.
2. Also, if the frequency of inbox updates is set short, then the emails and their other properties will not synchronize properly.  And this can also lead to the duplication of data items.
3. In case you have configured the exact same email account many times, then your incoming data will get synchronized again & again. Thus, this can also lead to duplicate email messages in the Outlook Mailbox.
4. One of the main reasons can be due to the anti-virus installed on the Windows system can intercept the receive/send process of MS Outlook.

Manually Deleting Duplicate Emails From Outlook 2019, 2016, 2013, 2007 or 2003

There are various ways to remove duplicate emails from Outlook 2019. One can select any method according to their requirement.

1. Check the Account Settings

There is a fair chance while configuring an Outlook PST file with MS Outlook, a user may have configured their account again & again. In that scenario, many accounts are added to Outlook with the data file (.pst) which leads to duplication. Go through these below-mentioned steps to remove duplicates emails from Outlook 2019:-

1. First, launch Microsoft Outlook and navigate to File>>Info>>Account Settings.
2. Now, an account settings window will definitely open up.
3. You can now go to the E-mail tab and search for the account name from which you have configured Outlook. If it appears more than once then simply delete it.
4. To do this, move the cursor to the Email Account and press the Remove option from the top menu.
5. In the end, hit on the Close option to accomplish the task.

2. Remove Duplicate Emails From Outlook 2019

With the help of the Import/Export option, users can also delete duplicate email messages in Outlook. You can simply follow the listed steps mentioned down below:-

1. Run MS Outlook and go to the File menu>>Open & Export and also Import/Export option.
2. From the Import/Export wizard window, you can now select Import from another program or file button and press on the Next option.
3. Select Outlook data file (.pst) on the Import file windows and make sure to hit on the Next button.
4. You can browse your PST file and check the Do not Import duplicates option and click on the Next option.
5. In the end, select Outlook data file to export the complete data and then the Finish option.

What are the Disadvantages of the Manual Methods?

The aforementioned manual solutions will only be useful when you have a small size Outlook PST file consisting of only a hundred emails. But, also if you have multiple emails in Outlook, then these methods are not for you cause they can take a lot of time. The mentioned methods require users to have some type of technical assistance and one mistake can lead to data loss and corruption.

Also Read:- How to Import an OST file into Outlook?

Try a Professional Solution to Remove Duplicate Emails From Outlook 2019, 2016, 2013, 2010, 2007 & Other Versions

As we have mentioned earlier, manual methods can be time-consuming and they do not guarantee 100% working results. That is why it is highly advised to opt for a professional solution for a secure remover process. The Outlook Duplicate Remover Software is the perfect solution by which a user can remove duplicate emails from Outlook 2019. A user can easily find and delete duplicate email messages in Outlook by simply matching attributes for instance; Subject, To, Cc, Bcc, From, and so on. It is also possible for a user to remove duplicates from various types of PST files in bulk through Add Folder option.

Working Demonstration of this Tool

Here follow the below-mentioned steps:-

1. First, Download & Launch this Outlook Duplicate Remove Tool on your System.
2. You can now add your PST file to the panel via Add File(s) or Add Folder option.
3. Now, a user can choose between these options as per their desire; Within or Across Folder option.
4. Hit on the Change option to select the location to save the output file.
5. Now, select your data items such as Emails, Contacts, tasks and etc to remove duplicate emails.
6. Before clicking on the Next tab, you can select the Specify Duplicate Criteria option to specify the properties of the emails.
7. A message will now pop up on your screen confirming that the process was successful.

That’s All Folks

Dealing with duplicate emails can be a tedious task. In order to make this easier for the users we have mentioned different solutions by which one can remove duplicate emails from Outlook 2019, 2016, 2013, 2010,& 2007. This article will cover both free & professional solutions and users can choose any technique as per their requirements.