There might be a situation where the user needs to save all Outlook emails to External Hard Drive. After looking at the user issue. Today, we will discuss the best solutions to resolve user problems using two methods. Before, we know about these two approaches let us know some more user queries!
“Hello! I am John and I have set up an email account as IMAP in Outlook 2016. So, can anyone guide me on the proper way to back up my OST emails on the external hard drive? And, I just want to know how to backup Outlook 2016 emails to my external hard drive if there is any safe and reliable solution to accomplish this task.”
Microsoft Outlook application is a popular email manager which saves data into PST and OST files. The Offline storage table or OST file allows users to store the mailbox data like contacts, calendars, emails, and so on in offline mode. The PST is a personal folder file, and many times Outlook users want to save their important Outlook data as a backup. Also, backing up is a perfect way to save your important data from being lost.
Know some reasons related to why users need to back up Outlook emails to External Hard Drive.
Why do Users Need to Backup Outlook to External Hard Drive?
Migrate Data: Users who are changing to another machine need to move their information from the old computer to a brand new one. These clients need to back up multiple emails from Outlook to a hard drive for information transformation.
Email Backup: The importance of the information document is beyond description. Which saves the Outlook database from any sort of information misfortune or information erasure, clients frequently need to save all Outlook emails to an External hard drive.
Sharing Information: Users who need to share mass Outlook messages may simply have to back up the computer and afterward move to the recipient. To archive, Microsoft Outlook emails on a hard drive along with attachments are the right choice.
Manual Method to Save Outlook Emails to Hard Drive
It will show you three manual methods to archive Outlook emails to a hard drive with attachments. We will backup Outlook emails to an external hard drive in PST, PDF, and MSG file format. Therefore, if you want to save accessible and standard file formats, then you can easily back up Outlook emails as Adobe PDF in Outlook. Or, if you are going to use the Outlook email client for a long time, then you can save the emails in PST and MSG format, which is only accessible with Outlook.
Process 1: Using Print Option in Outlook
- Firstly, open the Outlook email client.
- Now, open the required emails and hit the “Print” icon
- Then, a new window will open select “Save as PDF” and hit the “Save” icon
- Browse the saving option and press the “Open” icon
Process 2: Export Outlook Emails to Hard Drive as PST & MSG File
To save Outlook emails to an external hard drive as MSG, just open Outlook and drag and drop the required emails on the desktop/computer and it will convert into MSG file format. Which only contains single email data. Or if you want to take a backup of complete Outlook emails to the external hard drive then save them in a PST format. Follow the steps mentioned below:-
- In Outlook hit on the “File” tab.
- Now, click on “Open & Export” >> “Import/Export” icon
- After that, click on “Export to a File” and choose the “Outlook Data File (.PST)” option for, the list
- Select the required folder from Outlook that you want to save
- Choose the needed location to save Outlook emails to a hard drive with attachments
Note: PST and MSG files only open with Outlook. There is no other application that supported files.
“As you perform the manual method to save all Outlook Emails to External Hard Drive. But, manually it is not possible because it cannot take multiple backups at once. Users need to process again & again to take a backup of all Outlook emails to the hard drive. Now, you don’t need to worry, below we suggest an automated solution that is easy & quick solution for you”
Backup Multiple Outlook Emails to External Hard Drive
Use the best 4n6 Outlook File Converter Tool to save multiple Outlook emails into an External hard drive with attachments. Whether you wish to save a single message or a bunch of Outlook messages to a local folder. This tool can fulfill all your needs and also save you time & effort. Moreover, the primary benefit of the utilization of this software is that everything can be saved from an Outlook account emails, contacts, attachments, tasks, etc. with a single click.
Now, follow the below software working to complete the task on time using an automated tool. This helps you to save all Outlook emails to External hard drive without facing any trouble.
Working Process Explained of the Tool
Following are the steps which fulfill all your requirements related to taking a backup of your Outlook emails to a hard drive hassle-free. Let’s take a look at the same!
- Download and run the software on your Windows machine and click on the Open button to ‘Add PST’ file.
- Navigate to browse the location and add the PST file to the PST file conversion software panel
- Now, choose one export option for the list as per your requirement
- Select the destination path to save the exported file on your system locally
- Finally, click on the Save button the software will start the PST file conversion process.
Observational Verdict
In this blog, we have discussed unique solutions to save all Outlook emails to External Hard Drive. Using two methods which are: the professional solution & manual method for an easy process. But, no need to worry, use our best-automated software for a quick & easy conversion process to save multiple Outlook emails into external hard drives hassle-free. Also, there is no restriction to using the tool; both technical & non-technical users can easily use it. And, the manual solution for non-technical users is not so suitable. Because to perform these tasks, it is necessary to have technical skills & it also takes so much time to process the task.
