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How to Write an Impressive Resignation Letter

Resignation Letter

Are you ready to leave your job? This resignation letter sample can help you find the right words.

A little awkward? Without a doubt. However, employees always resign in every business and industry around the world. Nobody expects you to stay in one job for the rest of your life.

Whether you’re leaving on good terms, submitting a resignation letter is the proper procedure. Maintain your composure. You may be tempted to write a resignation letter and move on simple, but this formal farewell is worth further thought.

While the purpose of the resignation letter is to notify your employer that you are leaving, you can use it to strengthen relationships and resign on a positive note (no pun intended).

What Is a Resignation?

A resignation is an act of resigning from one’s job. A resignation letter expresses your desire to leave the company for which you currently work.

Should You Submit a Resignation Letter?

Whether you work in a hospital or a coffee shop, writing a resignation letter is the professional thing to do. A resignation letter notifies your boss that you are leaving the job and that someone else must be hired to replace you and take on your responsibilities. Simply put, don’t resign unless you have one.

What Are a Two Weeks Notice Letter?

A letter of two weeks’ notice is essentially the same as a resignation letter. (Don’t you think it sounds more professional than “quit letter” and “job leaving letter?” This letter announces your intention to resign from the company and states that you will stay for another two weeks before leaving. Two weeks is the standard time between announcing your departure and your last day at work.

How to Write a Resignation Letter

It should go without saying that you cannot simply write, “I am resigning. Bye.” There is a formal format to follow when writing a resignation letter, but it is not as onerous as you might think.

You don’t need to write much or go into great detail; inform your boss that you intend to resign, add a few key points, and then respectfully wrap it up. Keep your resignation letter to one page and include the following information:

  • a statement of intent that you will be leaving your job
  • the name of your office staff position
  • the date of your last day on the job
  • gratitude to your employer for hiring you
  • a highlight of your time there (optional)
  • an offer to train your replacement
  • well wishes for the future of the company
  • your contact info

How To Write a Resignation Letter

A resignation letter must include the following:

  • Your contact information.
  • Official notice that you are resigning.
  • The date of your last day of work.

You may include more details, but they are not required.

Here’s how to write a resignation letter, including information on what to include in each section:

Contact Information (Written Letter): A written letter should include your and the employer’s contact information (name, title, company name, address, phone number, email), followed by the date.

Contact Information (Email): In an email resignation letter, include your contact information at the end of the letter, after your signature. You don’t need to include the company’s contact information.

Greetings: Address the resignation letter to your manager using their formal title (“Dear Mr./Ms./Dr.”).

Paragraph 1: State that you are resigning from your position and the date your resignation will take effect. This serves as official notice to the employer for your personnel file.

2nd paragraph: (Optional) You can explain why you’re leaving, but it’s unnecessary. If you choose to give a reason, make it a positive one, such as starting a new job, quitting your job, or returning to school.

Paragraph 3: (Optional) Mention your availability to assist with the transition in your letter.

4th paragraph: (Optional) Mention how grateful you are for the opportunity to work for the company. Share the specifics of anything that was especially rewarding.

Closing: Use a formal closing phrase like “Sincerely” or “Yours sincerely.”

Signature (Written Letter): Finish with your handwritten signature and typed name.

Include your typed name followed by your contact information in your email signature.

Resignation Letter Example

If you’re still unsure what to say or how to write a resignation letter, use this template to see how the abovementioned points are incorporated.

The intention to resign is stated in the first sentence—no flowery introduction or greeting is required—and the tone is friendly but formal.

Roberta Jones
18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

 

[Date]

Ms. Joyce Michaels
CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as a staff accountant. My last day of employment will be [date].

I received an offer to serve as a senior accountant at a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth, and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help transition my accounting duties so that systems continue functioning smoothly after my departure. I am available to help recruit and train my replacement, and I will ensure that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best, and I look forward to staying in touch with you. You can email me anytime at econarticleesite@gmail.com or call me at 555-555-5555.

Sincerely,

Roberta Jones

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