Today, Gmail is the most popular email service provided by Google. Gmail can be accessed in any web browser at any place. It is one of the most secure email communication platforms. So most people use Gmail for business and individual purposes. But, users do not want to lose their data due to any cyber attacks or accidental deletion. So, they create a copy of data in the form of backup on another location. However, they export their Gmail data to the PST file as a backup file because the PST file is easily portable and it can be protected with password. Hence, in this article we will discuss the techniques to convert Gmail emails to PST format. Let’s start with reasons to transfer Google accounts data to Outlook files.
Why Do You Need to Convert Gmail Emails to PST Format?
There are various reasons to export Gmail emails to PST files. Some of them are-
- Saving Gmail data to PST helps you free up space.
- Sometimes server issues affect productivity of data. So, saving data in your local system provides all time access without any interruption.
- In the Outlook PST file you can set the password that provides security from unauthorized users.
- In Gmail, there are insecurities about cyberattacks and hackers. So transferring emails from Gmail to PST format saves from data loss.
How to Export Gmail Emails to PST Format?
Sometimes Gmail users want to save their Gmail data from server to local drive into a PST file. There are two methods: manual and professional methods to convert Gmail emails to PST format. First, we discuss manual procedure and after that alternative solutions using third party tools.
Manual Method to Convert Gmail Emails to PST Format?
You can export your Gmail emails to PST format using Microsoft Outlook. So first, there is a need to install the MS Outlook application on your system. After that configure your Gmail account with Outlook with following steps-
Step 1: Enable IMAP in Gmail Account
- Firstly, Login your Gmail account
- Now, Click on gear icon in the top of right corner and See all settings
- After that choose the Forwarding and POP/IMAP option
- Now, Enable IMAP in IMAP Access
- Finally, Click on Save changes
Step2: Configure Outlook with Gmail Account
- Open Outlook on your system and click on File tab
- Now, go to Account settings and click on Add Account
- Enter your Gmail account credentials
- At last Click on Connect button
Your Gmail account is configured with MS Outlook. Now, You can view all data of Google accounts in Outlook. Lets, we move on the following steps to export Gmail emails to PST manually.
Steps to Convert Gmail Emails to PST Format using Outlook
- After the configuration steps click on File menu in Outlook
- Now press on Open & Export and choose Export to a file from Import/Export option
- then, select Export to a File option
- Select PST format from file type and Click on Next button
- Click on Browse and Select the output path to save the exported PST file
- Finally, press on Finish button to begin the conversion process
Demerits Of Manual Method
Manual method is free of cost but there are some limitations to convert Gmail emails to PST format using this method-
- The method takes lot of time to export Gmail data
- It does not provide any advanced filter option to select the particular emails.
- The method does not allow you to download multiple Gmail emails at once.
- If network issues occur during the exporting process then you have to start the process again.
- Manual method contains many technical steps. So, non-technical users face difficulty to perform the process.
- Outlook must be installed on the system.
Expert Solution to Convert Gmail Emails to PST Format
In the above section we have seen that manual methods have some drawbacks. So, to neglect them we use a professional method to save Gmail emails to PST format. Hence, SYSConverter Gmail Backup Tool is one of the top effective solutions to save Gmail emails to PST files. Using this tool you can easily convert multiple Gmail emails at once. The tool provides the facility to extract email information like email address, phone numbers etc. Download the demo version to check the working facility of the tool. The tool has many benefits which are described below-
- The software can convert email files in multiple formats such as PST, MBOX, EML, CSV, HTML, PDF, ICS, vCard etc.
- The tool takes backup Gmail emails including calendar, contacts, notes and other mailbox data.
- It exports bulk email files with data integrity at single click.
- It also maintains the folder and subfolder hierarchy after the conversion process.
- The tool automatically retrieves email data from the email server.
- The software gives the option to download the email folder and subfolder from the Gmail mailbox.
- The tool provides filter options such as date range, subject, to/from etc. to convert emails.
- It can convert large email files quickly without facing any issues.
- The tool allows you to import Gmail emails to Office 365 and other cloud based web servers.
- It provides a preview option to view and read the emails before downloading them.
- The tool converts email files from one format to another format while maintaining 100% data integrity.
- It offers the option to retrieve email address, phone numbers, contact photos, attachments in separate files.
- User friendly interface and easy to operate without any issue. So it is easy to use for both technical or non technical users.
- The tool supports Windows 11 and all below versions of Windows Operating System.
Steps to Convert Gmail Emails to PST Format Using Professional Tool
- Launch the Gmail Backup software on your system
- Now, Click on Open menu and go to Email Account and select Add Account option
- Then enter your Gmail id and password and click on Add button
- After that, click on Export option and select the PST option to save Gmail emails
- Now, Select the email folder that you want to convert in PST format
- Click on Browse and enter saving location
- Finally click on Save button to start the process
Now your Gmail emails are converted in PST format.
Conclusion
There are many Gmail users who want to transfer emails from Gmail to PST file format. So, in this article we have discussed two techniques: manual and professional to convert Gmail emails to PST format. You can choose any method but the manual solution has some drawbacks. However, experts recommend using a third party tool to export Gmail emails to PST format. Above mentioned tool is a perfect solution that provides many advanced features. The tool easily converts multiple emails at single click without any data loss.
Also Read: How to Save Gmail Emails to Flash Drive?
