Are you familiar with how to save Outlook emails to hard drives with attachments? I want to create a backup of my Outlook emails by saving them to an external hard drive, but I’m not sure where Outlook saves the email files on my computer since I can’t find them when I search for them in Outlook. Please let me know how to save Outlook emails to hard drives with attachments if you are familiar with that process.
It is essential that you frequently back up your inbox in Outlook, regardless of whether you use it for business or for personal reasons. If you are looking for information on how to store emails sent from Outlook to hard drives together with any attachments or how to migrate messages from one Outlook account to another, you have arrived at the right place. In this tutorial, we will demonstrate three tried-and-true methods for storing emails sent from Outlook to hard drives together with any attachments.
Pro-tip to Save Outlook Emails to Hard Drive
You might consider using a professional PST File Converter Tool application if you want to avoid wasting time and effort exporting Outlook files or copying Outlook PST/OST files one by one.
This powerful tool provides techniques for backing up emails in Outlook that are automatic, save time, and are straightforward. It allows you to back up your Outlook data, which includes your emails, calendars, contacts, and other important information, to the hard drive, local folders like the Desktop, or an external hard drive.
So, the software automatically loads the data from the default storage location. also, it supports damaged, corrupted, and inaccessible PST files. and the software is compatible with all Windows OS including Windows 11, 10, 8, 7, and other previous versions.
- Step 1: Download and run the software on your machine.
- Step 2: Now upload the Outlook profile automatically or manually.
- Step 3: Next, select the required data from the screen and Next to continue.
- Step 4: After that, choose the required saving option from the list.
- Step 5: And browse the desired location and click on the “Convert” icon.
How Do Backup Outlook Emails with Attachments?
Here we will show you two manual methods to save Outlook emails to hard drive with attachments. Both methods are mentioned below:
If you’d rather not use a separate Outlook backup program, the easiest approach to save Outlook emails to hard drive with attachments is to utilize the Outlook Import/Export Wizard, which converts OST files containing Outlook messages into PST files.
This program saves everything in your Outlook inbox to a PST file, not just emails. This includes your contacts, calendar, tasks, journals, and more. Following is the procedure that has to be followed.
Please Be Aware that this approach is only useful if Outlook can reach and communicate with the Exchange server. If you are unable to access Outlook and utilize the Import/Export Wizard to back up your emails, you may still automatically back them up to your hard drive using the steps outlined above.
- First, launch Microsoft Outlook and sign in. > Select “Import/Export” from the “File” menu after clicking “Open & Export.”
- Select “Export to File” and then “Next” in the Import and Export Wizard to save Outlook emails to hard drive with attachments.
- After selecting the.pst file format for your Outlook data, click the Next button. When exporting or expanding, pick Inbox as the destination folder. To proceed, choose “Next.”
- If you want to save Outlook emails to hard drive with attachments, you must first plug that drive into your computer. To dismiss a pop-up window, use the “Cancel” button.
- Proceed to Step 5 by naming your backup file and clicking “Browse” to choose the external disk from the list of available storage devices. It’s OK to proceed with the click.
- Sixth, proceed by selecting Next and then Finish. When asked, type up a password and hit “OK” to encrypt the communications. If you’re not finished, just use the “Cancel” button.
- Your Outlook messages will be archived to a PST file in this manner. You may view the contents of this PST file in any mailbox by importing it into Outlook or Office 365.
Method 2: Backup Outlook Emails to External Hard Drive with Attachments
Here are the steps you need to take to locate Outlook.pst or. ost files on your computer so you may manually transfer them to a different hard drive:
- See where Outlook stores your messages: Launch Microsoft Outlook and sign in.
- Select “Data Files” to locate the.pst and. ost files used by Outlook on your computer to save Outlook emails to hard drive with attachments.
- Select “Open File Location” to load the PST or OST file in Windows Explorer.
- Follow this precise route to locate your Outlook.pst/.ost files on your computer so that you may transfer them to an internal or external hard drive:
- Enter “%APPDATA% >” into the Run dialog that opens when you press “Win + R.” Just hit the “OK” button.
- Navigate to the precise area on your computer where Outlook stores your.pst or. ost files:
- drive:\Users\ \AppData\Local\Microsoft\Outlook
- drive:\Users\ \Roaming\Local\Microsoft\Outlook
- drive:\Users\ \Documents\Outlook Files
- drive:\Users\ \My Documents\Outlook Files
- drive:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook
- After that is done, you may back up your.pst or. ost files by copying them to a local or external hard drive.
Reasons to Save Outlook Emails to Hard Drive with Attachments
Users export Outlook emails to hard drive for the following reasons.
- Backup of Data: The cost of backing up data files is enormous. Users store their Outlook emails on their hard disks as a precaution against the loss, erasure, or theft of data.
- Users who need to exchange big Outlook emails may save them to the hard drive (HDD) and then transfer them to the recipient. This is part of the data sharing feature. You may save emails in Outlook together with their attachments to your hard drive.
- Transferring Data Transferring data between computers is required when switching PCs. Users are need to keep their Outlook emails on a hard drive in order for the data to be converted.
Time to Say Goodbye
To save Outlook emails to hard drives with attachments, you may use any of the three methods discussed in this article. The approaches may be carried out either manually or with the help of an automated system. When compared to an automated Outlook email backup program, the manual approaches have many flaws and are thus not recommended.
You can reliably back up your Outlook inbox to a local or remote hard drive, an external hard drive, or even a USB flash drive with the help of PST File Converter. This is the safest and most efficient way to do it.
Also Read: How to Export Email Addresses from Gmail to Excel?
