A permission letter can be prepared for a number of purposes, such as asking for time off to take a vacation, attending a formal event, or getting approval to use someone else’s copyrighted work, among others. In any case, mastering the art of writing a permission letter is essential to make sure the recipient has the power to carry out a specific action without running afoul of the law. We shall examine the permission letter format and sample letters in this article.
Permission Letter Format
You must adhere to a specific format because the permission letter is an official letter of authorization. Your chances of gaining approval enhance if your proposal is effectively crafted. Please review the format provided below.
Address
The sender’s and recipient’s addresses are both included in the address in the permission letter format. The address, which includes the locality, street name, city, and pin code, should be mentioned. It is crucial to ensure that the address is properly written. The address of the recipient will appear after the date.
Note: If you are delivering the letter to the recipient directly, the sender’s address will not appear on the envelope. Sometimes the letter of authorization is only to be handed in, not actually sent.
Date
It’s crucial to provide a date in the permission letter’s format. It keeps track of when the letter was submitted and provided the recipient with a contact time. Below the address will be the date.
Subject
The purpose of your email will be clear from the subject line in one line. Typically, the subject is written in a single line.
Salutation
In the format for a permission letter, the salutation is written in a formal tone. Before you make your request, the letter should have a formal tone. In the salutations, you can place words like “Respected” or “Hello” before the recipient’s name. It’s also okay to just include
Main Body
The introduction, body paragraph, and conclusion will all be found in the main body of your permission letter.
Signature
A signature is official when used in the framework of a permission letter. You may write “Yours truly” or “Yours dutifully,” for instance, and then put your name underneath it.
Permission Letter Format: Key Points
The following considerations should be made while creating a permission letter.
- When sending your own permission letter, omit the sender’s address. You must include your address if you are mailing the letter to a different organization or with another person. If not, you can discard it.
- Adopt a formal voice. Because it is typically used in formal settings, a permission letter is written in a formal tone.
- Be succinct and precise. You don’t have to go into great detail as to why you require authorization. The main points are sufficient. When writing your permission letter, try to avoid repetition.
- Verify that you have written all of the designations correctly by double-checking your work. It is unprofessional to make spelling or designation errors.
- Exhale and greet the recipient as appropriate. It’s crucial to keep the authorization letter’s format formal.
- Avoid writing a lengthy subject. Just a few lines can sum up your letter’s goal in the subject line. The subject should be specific.
Permission Letter Format: Samples
It’s simple to write a permission letter once you read about the format. You might, however, still be unclear and have some reservations about it. You can draught a permission letter more effectively by consulting sample letters. So let’s have a look at it.
Permission Letter Format Sample 1
To,
Bank Manager,
HDFC Bank
Kothrud Branch,
Delhi – 110001
23 April 2022,
Subject – Permission regarding Leave
Respected Sir,
I’m Amit Sharma from the ABC Bank accounts department, and I’m writing to ask you to grant my request for a four-day leave of absence owing to a hospital emergency at home. I’ll have to go back to my hometown because of an urgent matter. I’ll be back on Thursday, and I’ll start working again on Friday.
Please approve my leave from April 13, 2022, until April 16, 2022. I’m requesting your kind consideration.
Sincerely,
Amit Sharma
Permission Letter Format Sample 2
The Dean
MIT College of Arts,
Kothrud,
Pune – 441342
19 April 2022
Subject – Permission letter for conducting a club event.
Hello Ma’am,
Writers’ Web, the English department club, is led by myself, Melbin Alexander. I’m writing you this letter to ask that you grant our request to hold an event in the auditorium under the club’s sponsorship. We regularly host this event for the Arts department, and we are hoping to get your permission to do so again this year.
The event would last for about 4-5 hours and feature student literary performances. The opening session will also feature speeches from a few club members and instructors. A student talent show with an open mic will also be part of the program.
We are requesting your approval so that we may get to work on making this event a success and something the English department can use. If it is authorized, we would be delighted to invite you to the event.
Thanking you,
Yours Faithfully,
Melvin Alexander
